Meeting Rooms Terms & Conditions
The following are the Terms and Conditions (T&Cs) of use of meeting rooms at The Commons. These terms are agreed to by default of commencement of your booking. If there is anything that you wish to query or clarify regarding these terms, please contact us at events@thecommons.com.au. You should seek independent legal advice in relation to any terms you do not understand, prior to your booking.
What is included in your booking?
- Room hire
- Unlimited self-service tea and coffee
- Still and sparkling water
- Presentation screens with Airtame and HDMI connections
- Whiteboard and markers
- Pens, pencils and notepads
- High speed WiFi
- Professional reception service
Access to your meeting room:
- Payment must be finalised 24 hours in advance (1 business day)
- Payment must be finalised 48 hours in advance (2 business day)
- Full day hire is from 9am - 5pm only
- Half day hire is for a 4 hour time period only
- In the event your meeting runs overtime, providing the room is available, you will be charged by the hour at an associated rate and will be invoiced upon completion of your meeting
- Boardroom: $100
- 8-PAX, 6-PAX & 4-PAX: $75
- You may be required to leave at your original specified time if we cannot accommodate your last-minute meeting extension request
- In the event of a full day booking, you must exit the building by 5pm
- Please provide us with the specifications of devices prior to your booking to ensure smooth connection to our screens
- Our WiFi is available for 5ghz enabled devices only. 2.4ghz devices will not be able to access WiFi.
Payment
You agree to pay all Fees by a credit card (Visa, Mastercard or Amex) or Bank Transfer Payment. Visa, Mastercard and Amex may be subject to a surcharge in accordance with varying bank rates (e.g. Visa/Mastercard or Amex).
Printing
Printing is available at an additional cost if over 20 pages are requested to be printed 20 cent per black and white page, and $1 per colour page will be invoiced upon completion of your booking.
Damages
If any damages are incurred to the room or our space upon your departure we may charge appropriate maintenance or cleaning fees on top of your pre-paid room hire fee.
Cancellation Policy
We understand that plans change so if you do need to cancel please do so at least 48 hours (two business days) prior for a full refund, 24 hours (one business day) prior for a 50% refund. If you cancel within the 24-hour time frame no refund will be generated.
Policies
By agreeing to our terms, you agree to abide by any of our codes of conduct, policies and procedures. These are accessible on the website or can otherwise be made available to you. These codes of conduct, policies and procedures can be added, updated or amended by us from time to time
CCTV
CCTV cameras are operational in some of our meeting rooms to protect items and property within the space. By proceeding with your booking, you acknowledge and consent to video monitoring in these rooms. No audio is recorded.
Catering
Catering is available in select locations. All catering orders must be confirmed and paid in full at least 48 hours (two business days) prior to your booking. Orders cannot be amended or cancelled within the 48-hour window and no refund will be issued for changes made after this point. To arrange catering, please contact us at hello@thecommons.com.au.